Service Calendar

A Service Calendar is built specifically for businesses that offer structured, in-person services and want to make booking intuitive for customers. It allows individual services to be created, categorized, and presented through a unified booking experience known as a service menu.

Service Calendars automatically align with staff availability, support configurable service durations, allow buffer times between appointments, and can collect customer details or payments during booking. This approach reduces scheduling friction while presenting services in a clear, professional format.

Enabling Service Calendars Before Creation

Before a Service Calendar can be created, service-based scheduling must be enabled in calendar preferences. Once enabled, additional options such as service menus, rooms, and equipment become available during setup.

This image shows where service-based scheduling is enabled so service calendars and service menus can be created and managed.

Creating a New Service Calendar

Once service scheduling is enabled, a new calendar can be created by selecting the service-based calendar type. This calendar type unlocks service-specific configuration options that are not available in standard calendars.

This view highlights the selection of a service-based calendar during calendar creation.

Defining Core Service Information

Each Service Calendar represents one service. Here, you define the service name, description, booking link, assigned staff, and duration. These details are displayed to customers when they browse or book services.

This screen shows where service names, descriptions, staff assignments, and booking links are configured.

Organizing Services into Categories

Services can be grouped into categories to create a service menu. Grouping helps customers browse related services and book from a single scheduling page.

This image shows how individual services are assigned to groups so they appear together in a unified service menu.

Customer Booking Experience

When customers access the booking link, they can view available services, select a staff member if applicable, and choose a date and time. Availability is calculated automatically based on staff schedules.

This screen demonstrates how customers browse services and select available appointment times.

Configuring Availability and Time Rules

Service availability is driven entirely by staff schedules. You can configure appointment duration, buffer time, minimum scheduling notice, and how far into the future bookings are allowed.

This image shows where service duration, buffer time, booking notice, and date range are configured.

Collecting Information and Handling Payments

During booking, customers can be asked to complete a form and, if enabled, submit payment. You can choose between default or custom forms and decide how confirmations are displayed after booking.

This screen shows how customer forms, consent messaging, payment options, and confirmation behavior are managed.

Customizing Service Presentation

Service Calendars support visual customization to improve clarity and presentation. Service cover images appear in the service menu, while additional notes can be included in calendar invitations.

This image highlights where service cover images and additional service information are configured.

Managing Rooms and Equipment

If services require physical resources, rooms and equipment can be assigned to a Service Calendar. These resources are automatically reserved when a booki