In this article
What is a recurring invoice? How to create a recurring invoice? What is being shown in the list view? How can I get notified upon receiving payment on the invoice? How to stop sending future invoices? Can I modify the price, discount, or taxes from the following occurrence? Can I change the frequency setting of an ongoing recurring invoice? Which products can I add to recurring invoices? What is a recurring invoice? How to create a recurring invoice?You may have heard of the term "recurring billing/invoicing." It is a way for your customers to pay you automatically without manually entering their payment details whenever they buy something from you.
This can be very useful if you sell products on a subscription basis; you may want to send them an invoice every month or so for the amount due in advance.
This article will show you how to set up and use a simple recurring invoice.
Covered in this Article:
What is a recurring invoice?
How to create a recurring invoice?
Understanding Setting invoice frequency.
Status and action types in recurring templates.
View sent invoices and their payment status.
FAQ
What is being shown in the list view?
How can I get notified upon receiving payment on the invoice?
How to stop sending future invoices?
Can I modify the price, discount, or taxes from the following occurrence?
Can I change the frequency setting of an ongoing recurring invoice?
Which products can I add to recurring invoices?
What is a recurring invoice?
A recurring invoice can be scheduled in advance to send automatically to your customers who bought a recurring service/product. You want to schedule the invoices once and forget it! You!
Please Note:
How to create a recurring invoice?
Open the "Invoices" tab under the payments section.
Select "New Recurring Template" by clicking New on the All Invoices or Recurring Templates page.
Understanding Setting invoice frequency.
The below table explains different cases of setting invoice frequency:
| The first invoice will be due on July 5, 2022The second invoice will be due on July 7, 2022Invoice generation would never stop automatically | |
|---|---|
| The first invoice will be due on July 5, 2022The second invoice will be due on July 7, 2022The subsequent invoices would be due on the 9th, 11th, and 13th of July | |
| The first invoice will be due on July 5, 2022The second invoice will be due on July 7, 2022The subsequent invoices would be due on the 9th, and 11th of JulyNo invoice will be due on July 12 | |
| July 5, 2022, is a Tuesday for referenceThe first invoice will be due on July 18 but has to be sent two days in advance, i.e., July 16, 2022i.e.The second invoice will be due on August 1, 2022, but will be sent two days in advance, i.e., July 30, i.e.Had July 5 been a Monday, the first invoice would be due on the same date, i.e., July 5, 2022, and would have been sent immediately. have beenThe second invoice would be due on July 19 and sent out two days in advance, i.e., July 17, 2022i.e. | |
| The first invoice will be due on September 2 and would be sent 0 days in advance, i.e., on the same date.The second invoice would be due on November 2 and sent to the customer on the same day.The scheduling will be complete after sending out three invoices to the customer as specified in the settings. | |
| If, in the above example, we want to send the first invoice starting from the next month itself but at an interval of 2 months onlySimply selecting the start date as August 2 would work for the required logic.The scheduling will be complete after sending out three invoices to the customer as specified in the settings. | |
| Settings provide a solution if we want to send out the invoice to the customer on the first Monday of every month starting from the next month.The first invoice will be due on August 1 itself, given that August 1 is the first Monday in August.The invoices will be sent one day in advance.The logic also helps us end the process after the end of the year. This means the last invoice will be due on December 5, the first Monday of December.No further invoices will be due for the customer after December | |
| This frequency setting would allow us to send an invoice to the customer on the last date of December every year, i.e., December 31Invoice scheduling will end after sending out five invoices to the customer. |
Status and action types in recurring templates.
Action / Status -- — Draft — Active — Schedu